Administrative Duties of a Teacher in South Africa

Teaching, long considered an art and a science, is an incredibly multifaceted profession. In South Africa, as in many other countries, teachers are not only responsible for imparting knowledge but are also saddled with a plethora of administrative duties. These responsibilities are essential for the efficient functioning of educational institutions and for ensuring a conducive learning environment.

This article will provide an overview of the administrative duties of a teacher in South Africa.

Administrative Duties of a Teacher in South Africa

Record Keeping:

  1. Student Records: Teachers are responsible for maintaining accurate records of students’ attendance, academic progress, and behavior. This helps to monitor the development of the students and is critical for parent-teacher conferences.
  2. Assessment Records: Keeping track of students’ assessments, assignments, and examinations is vital. This includes marking and grading within the stipulated timelines and ensuring that the records are updated and available for review.
  3. Inventory and Resource Management: Teachers often manage the inventory of classroom resources, including textbooks, equipment, and stationery, ensuring that they are in good condition and are adequately stocked.


  1. Lesson Planning: Developing structured lesson plans that meet the curriculum requirements is essential. This includes aligning the lessons with the national standards and making sure that the content is relevant and engaging.
  2. Event Planning: Teachers are often involved in planning and coordinating school events such as sports days, cultural events, and educational trips. This requires effective time management and coordination with other staff members and stakeholders.


  1. Liaising with Parents: Regular communication with parents/guardians is crucial. Teachers in South Africa may use meetings, phone calls, or written communication to keep parents informed about their child’s progress and any issues that need attention.
  2. Reporting to School Management: Teachers are expected to provide regular updates and reports to the school management regarding academic progress, classroom issues, and any other relevant information.
  3. Collaborating with Colleagues: Teachers often work in teams, collaborating with other educators to share resources, ideas, and strategies for improving teaching methods and addressing student needs.

Compliance and Legal Responsibilities:

  1. Adherence to Policies: Teachers must be well-acquainted with the school’s policies as well as the national education policies, and ensure that they comply with them. This includes adherence to the South African Schools Act and the employment conditions set out by the Department of Basic Education.
  2. Safety and Welfare: Teachers have a duty to ensure the safety and welfare of the students. This includes addressing bullying, making sure the learning environment is safe, and knowing the procedures for emergency situations.
  3. Professional Development: Continuous professional development is essential for teachers in South Africa. They are required to stay up-to-date with the latest teaching methodologies, curriculum changes, and technology advancements in education.

Key Result Areas (KRAs) of a South African Teacher

Upon being employed as a teacher in South Africa, educators are expected to fulfill several duties and responsibilities, which are categorized into Key Result Areas (KRAs):

KRA 1: Teaching Duties

  • Engage in classroom teaching that promotes meaningful progression in learning in accordance with the prescribed learning areas and programs for specific subjects and grades.
  • Assume the role of a class educator.
  • Prepare lessons while considering relevant orientations, regional courses, innovative approaches, techniques, evaluations, and educational aids in the field.
  • If necessary, assume a leadership role concerning the subject, learning area, or phase.
  • Plan, coordinate, monitor, assess, and report on students’ academic progress.
  • Recognize learning as an active process and employ diverse strategies to achieve curriculum outcomes.
  • Create a classroom environment that encourages positive learning and actively involves students in the learning process.
  • Consider and utilize students’ personal experiences as a crucial and valuable resource.

KRA 2: Extra- and Co-curricular Duties

  • Assist the department head in identifying areas that need special attention and contribute to addressing them.
  • Attend to the educational and general welfare of students under your care.
  • Aid the principal in supervising student counseling, guidance, career development, discipline, and overall welfare.

KRA 3: General/Administrative Duties

  • Coordinate and oversee the academic activities of each subject taught.
  • Manage and coordinate the stock and equipment needed and used for educational purposes.
  • Perform or assist with various non-teaching administrative tasks such as:
    • Serving as secretary for staff meetings.
    • Conducting fire drills and providing first aid.
    • Managing timetables.
    • Collecting fees and other financial transactions.
    • Overseeing staff welfare.
    • Handling accidents.

KRA 4: Interaction with Stakeholders

  • Engage in school and educator appraisal processes (Integrated Quality Management System) to consistently evaluate and improve professional practices concerning teaching, learning, and management.
  • Contribute to the professional growth of colleagues by sharing knowledge, ideas, and resources.
  • Stay informed about current trends in education and curriculum development.
  • If elected, participate in the school’s governing body.

KRA 5: Communication Duties

  • Collaborate with colleagues to maintain high teaching standards, facilitate student progress, and promote administrative efficiency within the school.
  • Work with educators from other schools to plan and execute extra- and co-curricular activities.
  • Conduct meetings with parents to discuss their children’s behavior and academic progress.
  • Participate in departmental committees, seminars, and courses to contribute to or update professional standards.
  • Maintain relationships with sports, social, cultural, and community organizations.
  • Act as a representative of the school in communications with the public under the direction of the principal.


The administrative duties of a teacher in South Africa are extensive and diverse. These responsibilities, although sometimes daunting, are critical for the successful implementation of education policies and the creation of an effective learning environment. Teachers, as pillars of the educational system, must juggle these tasks adeptly to mold the future citizens of the nation. It is imperative that they receive ongoing support and training to manage these duties effectively.

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